VETTER E learning course (EN)

Reporting after the mobility is important to understand how much the targeted learning outcomes have been achieved and to identify the skills acquired. Very important indicators will be obtained after the reporting, which also aims to improve the quality of subsequent mobilizations. When these indicators are evaluated, the quantitative and qualitative data to be obtained will constitute the success indicators of the sending and receiving organizations. The aim of this topic is to introduce the important tools and techniques of the process leading to reporting and to disseminate its use.

The rules set in this document are aimed at providing the beneficiaries with a summary of information on the monitoring and reporting procedure during the implementation of mobility or work-placement projects.

The trainee provider training institution or firm is responsible for monitoring the entire portfolio of activities and proactively addressing deviations or risks related to current processes (financial and performance monitoring), results to be achieved (outcomes and outputs) and expected impact (KPIs and). The trainee provider training institution or firm is responsible for monitoring the entire portfolio of activities and proactively addressing deviations or risks related to current processes (financial and performance monitoring), results to be achieved (outcomes and outputs) and expected impact (KPIs and).

Monitoring and evaluation studies generally consist of initial, interim and final review phases. Beneficiaries are expected to carry out all monitoring and evaluation activities on the progress of their activities and the results of the project, through the reporting tools they can access throughout the entire project implementation. 

Mobility Tool+ is a system that allows Erasmus+ Beneficiary Organizations to access and manage project information, request individual participant reports and submit final reports requested by National Agencies. Erasmus+ National Agencies also use the Mobility Tool+ to monitor and verify the project information entered by the Beneficiary Institutions from anywhere at any time.

Mobility Tool+, designed, developed and maintained by the European Commission, is a monitoring and reporting tool mostly used by Erasmus+ Beneficiary Organizations and National Agencies involved in decentralized mobility projects.

Today, we see the most common mobility for work placement or internship under the Erasmus+ program carried out by the European Commission. The Erasmus+ Program aims to promote synergy, cooperation and cross-fertilization between different fields. It would be helpful to have a look at the monitoring and reporting tools used in the program, which has three Basic Actions (KA1, KA2, KA3).

Therefore, a review of the Mobility Tool+ will provide us with a useful experience on how the process can be monitored or reported in work placement or taraineeship programs.

Every year, thousands of projects are submitted by organisations across Europe in order to receive financial support from the Erasmus+ Programme; for this reason, the Commission has set up a transparent evaluation process that aims at providing grants for the best projects:

for most Actions, all the rules and conditions for receiving a grant from the Programme are specified in this Programme Guide;

for some other Actions, which are only mentioned in this Programme Guide, the rules and conditions for receiving a grant are described in specific calls for proposals published by or on behalf of the European Commission.

When planning an application, potential participating organisations can also be inspired and informed by other reference documents; some of these documents are listed in Annex IV of this Guide.

In Mobility Tool+, it is possible to see and follow all the management and budgetary details about the project. 

In the mobility tool, you are restricted in the areas you can intervene according to your level of authority.

Sample 3: How to remove organisation?

• It is not possible to remove your own beneficiary organisation from the list!!

• Sending and receiving organisations that are already part of entered mobilities in the project cannot be deleted!!

Sample 4: Who are organisation contact persons?

• Organizations may have one or more contact persons for the project

•  (By default) only the contact person of the beneficiary organisation and legal representative are granted access to Mobility Tool+

• These users can grant access to the project information in Mobility Tool+ to additional contact persons of her/his own organisation only (being aware that they will be able to edit and change the information of the project)

Sample 5: How to display contact persons?

1. Login to Mobility Tool+ 

2. Open your project details

3. Click "Contacts" from the top menu

4. Select "List Contacts" from the contextual menu

 A table with contacts of all organisations will be displayed

Figure2. Contact Info on Mobility Tool+

• Contact persons' 

• Last names

• First names

• Department

• Position

• Telephone number

• Email

• PIC of the organisation

• Legal name of the organisation

• Flag

• Whether the organisation is a beneficiary or not

• If the contact is organisation's legal representative

• Whether the contact is organisation's preferred contact

• Flag if the contact has access to the project

Sample 8: How to display list of mobilities?

Sample 9: How to add new mobility?